SARS requires all Farmers who are Diesel Refund Claimants re-register on a standalone e-Filing profile. Suppliers of diesel to Farmers must also become registered on e-Filing for Diesel Licensing.
SARS are decoupling the diesel refund process from your traditional VAT201 claims. To prepare for this transition, you will need to register all physical storage facilities (tanks) and assets (tractors and machinery) on your profile. This will include inserting their unique identification numbers and storage capacities.
Farmers must be “Linked” to their Suppliers in the “Relationship” segment of the profile.
Without a fully approved Diesel Refund Profile, Farmers face system rejections, verification holds, or disqualification.
The Customs Hub manages the entire end-to-end Licensing, Registration, and Onboarding process. As a result, Farmers remain compliant, thereby ensuring they are ready to claim fuel levies.
Onboarding for Existing Farmers for Diesel Licensing
Applicants will follow a rigorous digital registration process:
- e-Filing Application: Submit the new electronic application once the online settings are correct and aligned.
- Supporting Docs: The list of documents are fairly extensive, requiring the utmost attention to detail.
- Verification: Expect a “pre-registration verification” period of 7–21 working days. SARS may perform onsite inspections of storage facilities, tractors and machinery.
You can expect your new license in 2 to 6 weeks, depending on your risk rating.
We understand the full documentation requirements and protocols. We have direct experience Onboarding similar license types. Importers, Exporters, Excise Licensing, and Logistics Service Providers have benefited from our extensive experience and expertise.
Diesel Suppliers to Farmers Must Now Hold a Diesel License
SARS now requires suppliers selling diesel to farmers to register for a Diesel License as well. This is to enable SARS to close the loopholes.
- Compliance: Farmers who buy diesel from an unregistered sellers after implementation, face refund claim rejections.
- Supply Chain Oversight: Sellers will be required to have a Diesel Refund Client Number.
This helps SARS confirm that you have purchased your diesel from a legitimate, registered supplier.
Declaring User Relationships between Farmers and Sellers
The new system introduces a Diesel License Refund Relationship Management module. It is critical for SARS to ensure that businesses do not operate in a vacuum.
- Relationship Disclosure: Both parties must confirm the relationship on e-Filing. This eliminates ‘double-dipping’, preventing two parties from claiming the same liter of diesel.
- Contractors & Partnerships: Furthermore, you need to disclose all third-party relationships. For example, if contractors perform qualifying activities on your behalf, this connection must be clearly declared.
Contact Us
Ensure that your e-Filing profile is updated early to avoid disruptions to your cash flow.
We can help you with the following Diesel Refund Licensing Activities:
- Onboarding to e-Filing for Existing Diesel License clients
- Application on e-Filing for New Diesel License clients
- Supporting Documents and Requirements
- Registration of Facilities (i.e. Tanks) and Machinery (i.e. Tractors)
- Overcome Technical e-Filing challenges.
Contact us directly at this link, or submit the form below.
